Real Estate Virtual Assistant

MLS Support (TREB) ❏ Broker loading and manage listings ❏ Preparing CMAs ❏ Sending and searching for properties ❏ Setting up prospect alerts for Buyers ❏ Creating reports and statistics ❏ Setting up Buyers In Buyer Registry ❏ Importing contacts into MLS ❏ Creating a lists of FSBOs ❏ Creating a lists of Expires ❏ Prepare seller weekly reports ❏ Set up today's listings Listing Activities: ❏ Prepare CMA - Listing Presentation ❏ Prepare Listing agreement ❏ Get listing paperwork signed - Docusign or Authentisign ❏ Upload CMA and listing agreement to transaction file ❏ Add sellers to social media channels ❏ Schedule For Sale Sign ❏ Coordinate Lockbox Drop Off ❏ Schedule Cleaning/Window ❏ Schedule Measurement ❏ Schedule Floor Plans ❏ Schedule Photography ❏ Schedule Staging ❏ Schedule Pre Home Inspection ❏ Schedule contractors: painting, handyman etc. ❏ Brokerload listing into MLS drafts ❏ Coordinate the dropping off marketing materials ❏ Provide market updates to clients ❏ Schedule open house ❏ Schedule agent open house ❏ Send paperwork and showing instruction to office ❏ Update CRM ❏ Advertise listing on all social media platforms ❏ Obtain showing feedback and provide to the sellers ❏ Send market updates ❏ Update MLS Listing ❏ Send deal documentation to office, clients and upload in transaction file ❏ Fill out trade record ❏ Put closing date in calendar ❏ Schedule follow up calls ❏ Log all receipts, invoices and payments in to transaction file for accounting ❏ Send all documentation to Lawyers ❏ Schedule closing gifts ❏ Update new address in CRM ❏ Ask for testimonials and reviews ❏ Ask for referrals Booking and Confirming Showings ❏ Calling Listing Brokerages and booking showing appointments ❏ Route Planning ❏ Organise confirmations in sequence in Calendar ❏ Providing list and route to buyers ❏ Completing disclosure forms and sending them to Listing Brokerages ❏ Calling Listing agents with a general overview of the buyers ❏ Cancel Showings ❏ Provide showing feedback Social Media Management Facebook: Twitter: Linkedin: Youtube: Drafting Agreements & Document Management ❏ Using Webforms ❏ Draft buyer representation agreement ❏ Drafting Listing agreement ❏ Offer preparation ❏ Create waivers ❏ Creating amendments ❏ Create transaction files ❏ Sending documents to deal secretary ❏ Sending documents to clients ❏ Help with: ❏ Docusign ❏ Authentisign Testimonials, Tracking and Reports ❏ Contact current clients for reviews ❏ Contact past clients for testimonials ❏ Lead conversion tracking ❏ Market reports ❏ Seller weekly reports Data Mining/Data entry ❏ Generating Lists from Linkedin in premium ❏ Generating Lists from social media ❏ Pulling data from Geowarehouse