Invoice Monitoring

- Object

Monitor invoice payments process

- Scope

Financial Dept, all Dept Assistants and Receptionist.

- Project Description

Every time an invoice arrives via mail (e-mail, fax, postal service), must be registered into Invoice Monitoring Software, then payments status, payment date and Project related name will be updated by Financial Dept. All Assistants have the possibility to search for an invoice status, if a vendor solicitants for the invoice payment.

Process description

At invoice arrival a Receptionist enter the following data into the software:

• arrival date

• invoice date (by vendor)

• vendor name (if not present in drop down menu, should be able to add a new item)

• invoice number (by vendor)

• payment date (automatically after 60 days)

• total invoice amount

• notes

• reference assistant name from a drop down menu

Then the Financial Dept update some fields:

• forward date to the main office for payment

• payment date

• a check if the invoice is related to a project, and the name of this project

• a check if a document needed to authorize payments is missing, and a field to specify it

The Finance Dept should be able to make a report of invoice starting from:

• forwarded interval date (to main office)

• expiry date interval

• invoices with documents missing

Every month should be able to manually update vendor name list, entering the data directly to the Access table (no importing features at this time). Then export all invoice data in an Excel file.

All the Assistants should be able to search for an invoice payment status starting from:

• vendor name

• invoice number

• invoice number + amount

A brief result must be shown in the search box result. Double click on a line to show all invoice details

- Suggested DB Tables

See attached Access DB.

- Permission levels


• can only enter data, no delete or modify

Financial Dept (admin)

• edit, delete, enter all types of data

• export data in xls files

• create, modify user at all permission levels


• read only

All user enter the software using login/password.

- Software developer requirements

Develop software using an Access DB

Stay in contact with IT Dept through this website for future maintenances, requests, improvements

Source codes

- Future improvements

• log Financial Dept (admin) operations

• import vendor list using the software interface (not the Access DB)

Evner: Microsoft Access, Visual Basic

Se mere: invoice monitoring, monitoring invoice, software monitoring invoice, invoice monitoring software, monitoring invoices, excel invoice monitoring, monitor invoices, invoice monitor, invoice monitoring access, invoices monitoring, invoice monitoring process, monitor status invoice, days invoice, create invoices monitoring, monitor invoice, total finance, the office receptionist, starting with visual basic, search improvements, receptionist office assistant

Om arbejdsgiveren:
( 5 bedømmelser ) San Donato Milanese, Italy

Projekt ID: #604152

Tildelt til:


Hi This is Piyush Patel I have 5 yrs of Exp in VB6,,SQL and MsAccess. I have developed many applications in VB6,VB.NET. Please Check My PM

$200 USD in 7 dage
(11 bedømmelser)

21 freelancere byder i gennemsnit $184 på dette job


I can do this applicaion for [login to view URL] PM for sample version. As far as i saw, sample database tables are in italian language, so i can develop application on italian language if necessary. If you don't need in italian Flere

$150 USD in 7 dage
(55 bedømmelser)

Hello, I can do it for you. Please check my PMB. Thanks.

$175 USD in 4 dage
(28 bedømmelser)

Hello, please see PM

$180 USD in 5 dage
(27 bedømmelser)

Please see PMB. Tks, Drew

$225 USD in 4 dage
(8 bedømmelser)

Respected Sir, Please see PMB for details. Regards.

$200 USD in 3 dage
(15 bedømmelser)

Please check your inbox for details. Thank you!

$150 USD in 7 dage
(12 bedømmelser)

Hi, I can provide the work flow and tracking system for monitoring invoices. Please check PMB for more details, Thanks, John

$250 USD in 5 dage
(2 bedømmelser)

Please check your PM, thanks.

$150 USD in 5 dage
(3 bedømmelser)

I'd like to work on this project.

$200 USD in 21 dage
(3 bedømmelser)

Hi there, I can get the job done for you. I have experience on VB, MS Access for more tha 7ys. Is it Ok if the application is with source code on VB ?

$200 USD in 20 dage
(1 bedømmelse)

Sir I have already work such that project on my current company. where its working well. Please give me a chance to do this job If you contact with me i can share with you some of my experience about this project. Flere

$145 USD in 20 dage
(1 bedømmelse)

This project is so interesting..i would like to me.

$200 USD in 15 dage
(0 bedømmelser)

Please check my pmb

$199 USD in 3 dage
(0 bedømmelser)

Hello Sir, Given that I developed similar Projects earlier, This seems to be a very very easy requirement. I can definitely turn this project into success before the deadline. I assure you 100% quality and in-time d Flere

$150 USD in 10 dage
(0 bedømmelser)

Dear sir/ma'm, I am perfect for the job you are offering. Please check pmb for my resume. Regards

$250 USD in 30 dage
(0 bedømmelser)

Hi, It is my pleasure to bid on your project, I have gone through your project posted detail and got understand all your point and your requirements. I will be very thankful for your consideration. Thanks

$250 USD in 12 dage
(0 bedømmelser)

Sir, I had gone through your project posted detail and understand your points and your [login to view URL] would like to take up this opportunity to showcase my talent. Looking forward to hear from you. Thanks

$130 USD in 12 dage
(0 bedømmelser)

pl check pmb and sample

$200 USD in 5 dage
(0 bedømmelser)

I am a Telecom and Computer engineer. I also took access this semester during my MBA at ESSEC Business School. So I can easily do this job. I will deliver it to you in 2 days. thank you

$220 USD in 2 dage
(0 bedømmelser)

Hi Dear, I have been experience for more than 10yrs and i can develop a project if you have willing to offer this project to me, pls provide

$150 USD in 3 dage
(0 bedømmelser)