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Continuing Education Course Approval & Compliance Coordinator Location: Remote Must be a native English speaker from an English speaking country. Task based About the Role We operate continuing education platforms serving licensees across multiple states. We're expanding into new states (Illinois, and others) and need someone to own the entire course-approval lifecycle — from identifying what we need to offer, through getting it approved by the state licensing board, building the actual course, and keeping it compliant and renewed year after year. This is an end-to-end ownership role. You will be the single point of accountability for each state and each course offering: A to Z. What You'll Own Regulatory research Research each target state's CE requirements: required topics, mandatory hour breakdowns, course categories (e.g., core/mandatory vs. elective), instructor and provider qualifications, and approval pathways. Track the specific rules of each licensing board (e.g., Illinois, and other state real estate commissions) and translate them into a concrete plan for what we need to submit. Application & approval Complete and assemble provider and course approval applications for each state, including all supporting documentation (course outlines, timed agendas, learning objectives, assessments, instructor credentials, certificates of completion samples). Submit applications, pay/track fees, and manage the back-and-forth with board reviewers — responding to deficiency notices and revision requests until approval is granted. Course development Develop the actual course content we'll offer for each approved topic — outlines, slides, written materials, quizzes/exams, and answer keys — built to satisfy the board's requirements and our platform's format. Coordinate with subject-matter experts, writers, or AI-assisted content tools as needed. Compliance & renewal Maintain a master calendar of approval expiration dates and renewal deadlines across all states and courses. File renewals on time, update content when regulations change, and keep all course materials and records audit-ready. Monitor regulatory changes in active states and flag anything that affects existing offerings. What Success Looks Like New state offerings go from "we want to enter Illinois" to "approved and live" without items falling through the cracks. No course ever lapses due to a missed renewal. Applications come back approved with minimal deficiency cycles because submissions are thorough the first time. Qualifications Strong project management and organizational skills; comfortable owning many parallel deadlines across different jurisdictions. Excellent written communication — you'll be drafting applications, course materials, and formal correspondence with state agencies. Detail-oriented and comfortable reading and interpreting administrative regulations and statutes. Self-directed; able to run a process end-to-end with minimal hand-holding. Nice to have Prior experience with continuing education, professional licensing, accreditation, or regulatory submissions (real estate, insurance, nursing, etc.). Instructional design or course development background.
Project ID: 40641226
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Active 5 days ago
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14 freelancers are bidding on average $1,128 USD for this job

As a seasoned freelancer with over 13 years of experience, I have not only honed my skills in the realm of Project Management but have done extensive work in which detailed, precise, and time-bound handling of multiple tasks simultaneously was keenly required. The expertise I bring to the table spans far beyond that- from legally prioritizing administrative regulations, statutes, and requirements, to aligning content and design that meets the criteria of regulatory agencies. My knowledge isn't purely theoretical, but instead backed by hand-on experience resulting in context-based solutions. While most candidates will only excel at part of this project like submission or course development, I have personally done the entire process end-to-end as your job ad outlines. Licenses are going to be my babies and their Expected Delivery Date (EDD) would be non-negotiable on my watch. I humbly request you to consider my profile for this role because I'm confident in producing accurate manuscripts, meeting intense deadlines and championing a project independently without constant assistance without breaking a sweat. You won't see your precious time being wasted on revisions with me at the helm as my applications are often approved on initial submission due to their meticulous nature stemming from extensive research conducted.
$800 USD in 2 days
6.6
6.6

As an experienced Lawyer, I bring extensive skills in project management and research that align perfectly with your CE Course Approval & Compliance Coordinator role. My strong organizational abilities equip me to handle multiple deadlines across different jurisdictions effortlessly – a key requisite for this position. Additionally, my deep understanding of complex procedural issues and legal principles is a valuable asset that will ensure each step of course approval – from identifying requirements to preparing applications – is meticulously fulfilled. My expertise in conducting comprehensive legal research will prove invaluable in the second phase where I'll analyze and translate specific state regulations into a concrete plan to meet the licensing board's requirements. Throughout my career, I have frequently translated complex legal terminology into clear, concise language, which will be a game-changer in drafting your application materials and formal correspondence with state agencies.
$1,125 USD in 7 days
6.5
6.5

Hello, I have extensive experience in legal and regulatory research, compliance documentation, licensing requirements, administrative procedures, and managing multi jurisdictional projects. I am comfortable reviewing statutes and administrative regulations, translating regulatory requirements into practical checklists, and managing detailed submission workflows. For your continuing education platforms, I will take an end to end approach for each state, beginning with research into mandatory topics, credit hours, provider and instructor requirements, approval procedures, documentation, fees, and renewal obligations. I will then prepare and coordinate the complete application package, including course outlines, learning objectives, timed agendas, assessments, instructor documentation, and supporting materials, while managing any regulator questions or deficiency notices through approval. I will also help establish a centralized compliance calendar covering approvals, renewals, regulatory changes, and outstanding actions across all states. Course materials will be developed and reviewed against the applicable board requirements, with changes documented so the offerings remain audit ready and compliant. I am highly organized, comfortable managing parallel regulatory deadlines, and available for task based ongoing work. I can begin with the Illinois requirements and build a repeatable approval and renewal process for each additional state.
$750 USD in 7 days
4.5
4.5

Hi, Aashiq (Ash) here from Cape Town, South Africa. This project instantly caught my eye, so I had to reach out. I see you are looking for someone to manage the entire course-approval lifecycle for continuing education in multiple states, including Illinois. That’s a big task, and I’m up for it! With years of experience in project management, I have helped various education platforms streamline their course approvals and compliance. I can ensure that your applications are thorough and timely, leading to smooth approvals and renewals. Feel free to ask for samples of my successful projects. Based on what you mentioned, here is how we would approach the project: - Conduct regulatory research on state CE requirements. - Assemble and submit provider and course approval applications. - Develop engaging course content tailored to board requirements. - Maintain a master calendar for compliance and renewals. You can count on clear communication and a seamless, user-focused solution optimized for performance. Best Regards, Aashiq
$1,350 USD in 14 days
4.5
4.5

You're building CE Course Approval & Compliance Coordinator -- 2, where the real delivery risk is usually in the workflow details, not just the feature list. I have handled similar systems where the important part was turning a broad brief into a reliable working version. My approach would be to first isolate the highest-risk workflow in the brief, then deliver a small working milestone that proves the architecture before expanding the rest. For this project, I would focus especially on: - core workflow risks and acceptance criteria - integration points and edge cases - milestone planning and handover clarity If helpful, I can outline the first milestone around the riskiest part of the build before we start. Best, Dr. Syafiq
$1,125 USD in 21 days
0.0
0.0

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