I am looking into creating something similar to caterease.
Here is a brief description of what we are trying to accomplish.
Objective: To create a program whereby we are able to select food, beverage, and design items and compile them into one document to create a final working menu.
We currently use a blank menu template created in excel and copy and paste items from previous menus. This process is time consuming and prone to human error. We would to like to automate some of the steps where possible to streamline the process and make the planning more efficient.
Database is created with all existing food menu items and detailed with all pertinent information (this file currently exists as an excel spreadsheet):
• Item Name
• Associated Vendors
• Responsible Party’s
From there, we would follow these steps:
Step 1. – Menu Selection See ‘Sample Fancy Menu’ for example
• Consult with the client to create a simple version of Menu.
Step 2. – Menu Detailing See ‘Sample Breakdown’ for example
• Items selected on ‘Fancy Menu’ are compiled on ‘Breakdown’ complete with food ingredients, vessel allocations, Vendor ID, Responsible Party, and any notes associated with that food item (e.g. check cone size when producing). We would like to have it populate the blank menu, organized by item type (e.g Hor D’ Oeuvre, Appetizer, Main Course, Dessert, Décor etc). From there we would be able to modify the items to fit the specific event.
• Event Details are added Manually in the Event/Location info section.
• Quantifications on food ingredient items automatically adjust based on guest count.
• Table set, Décor & Kitchen Items automatically adjust based on guest count (where applicable).
The next steps are areas that have a lot more detail involved. For that reason, we prefer to discuss it in greater detail in person with the program designer.
Step 3 – Production Paperwork
Step 4 – Event Paperwork
Thanks for taking the time help us with this project. Looking forward to hearing back!
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