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Web Portal: Daily Data Entry for retail chain

The chain of gas stations I represent is looking for a more efficient way to manage and administrate the daily books of our various gas station/convenience stores. Currently we use a multi-sheet excel spreadsheet in each of our stations and we are expanding to the point where traveling to each store everyday to check that our managers are putting take care of the books is not feasible.

The objective of this project is to convert our current excel spreadsheet into a multi-station, multi-user portal where clerks, managers, owners, and administrators (me) can login to complete the daily "end-of-day" data entry.

The following specifications are required:

User management - Users should be able to be assigned different roles for different stations. Some managers, manage multiple stations. Clerks should only be able to view the current(previous) day as entered by them. Some owners are owners of some locations, and not others. Flexibility is the key.

Reports - Reports should be an available feature. They should be obvious(ish) based on the spreadsheet. End of month totals, ___ to date, graphs. Ex: Merchandise sales, gas (revenue & gallons) sold, total sales, payouts/day, credit card sales...

Station Specifics: Users should be able to input the payout's, and payin's for the day. Ex: 6/30/08 Pepsi - $500, and description. It would be nice to be able to upload a copy of the invoice in picture format or pdf, but not required.

Some stations are commission sites, and do not purchase their own fuel. The commission formula is apparent from the spreadsheet provided. The percentages vary between sites based on different agreements. These sites do not require input pertaining to margins, and fuel purchase price.

Some stations have different fuel options, some do not have diesel, some do. Kerosene... The option to add a fuel type should be available.

Some stations have different tank setups. Many have two tanks of regular, and one of premium, and blend them to get midgrade. Point being, some locations may not require a diesel inventory, or midgrade inventory as seen at the bottom of the spreadsheet. In the event of two unleaded tanks, they can be combined into one grade.

All stations should be able to upload a copy of the fuel delivery invoice for a certain day, aka "bill of lading". While not common, sometimes loads have have two separate bill of lading's and would need to be able to upload two images. Deliveries may occur every day, but usually every 3-4 days, fyi. Rarely do multiple deliveries happen on the same day, but possible. Consequently, stations that pay for their fuel(non-commission sites) should be able to upload their invoices and input the amount and due date that they must pay their supplier. A field for the supplier name would be helpful. A sample bill of lading and invoice can be provided later.

All stations have different shifts. At the end of a shift there is a printout. At the end of the day, there is a shift print out and a daily printout. The shifts add up to the daily. Some stations use a format where they input individual shifts, and some stations just use the daily printout totals for the day. The number of shifts vary by site and by day. 24 hour sites, may have more than others.

Banking Section:

A section for each individual station to help manage the checkbook would be helpful. Description of the check, check number, amount, and who is is being issued to, and a description box. A way to check off if the check has been deposited. A way to upload a copy of the invoice in picture/pdf format would be helpful.

A way to keep track of bank deposits for each site. Someway to the safe drops from each day into this system would be helpful to indicate which days monies have been deposited.

A way to add multiple bank accounts to help keep track of the above. Drop down box to choose the account is all that's needed.

I am sure I have forgot some minor details that will come to me later on. The jist of it is above. The example provided in the excel is a commission site, the more complicated of the two.

Price is flexible. Ruby is preferred, but whatever is cheaper/easier will work. Demo required before payment.

Færdigheder: Regnskab, PHP, Ruby on Rails

Se mere: gas station spreadsheet, work in retail, work from data entry, work as data entry, web of ruby, web format, upload pdf ruby on rails, type of graphs, track description, total bank, the data supplier, sure web, spreadsheet on web, spreadsheet on the web, sites that pay for data entry, sample of data entry work, sample excel data entry sheet, sales roles, safe pay, ruby price, ruby on rails 4 way, retail me not, rails print, rails inventory, point of care data entry

Om arbejdsgiveren:
( 0 bedømmelser ) Westminster, United States

Projekt-ID: #281771

24 freelancere byder i gennemsnit $559 for dette job

excelence

lets do it,thanks

$750 USD in 0 dage
(69 bedømmelser)
8.2
tnantony

plz check your PMB

$750 USD in 15 dage
(56 bedømmelser)
6.3
ashchan

Hi please refer to PMB, thank you very much.

$700 USD in 30 dage
(16 bedømmelser)
5.3
hasanur

Please check the PM

$560 USD in 45 dage
(24 bedømmelser)
4.8
semosoftware

We have gone through the information provided by you and we understand your requirement very well. We have excellent expertise in PHP5 , MYSQL, JOOMLA, HTML, CSS, AJAX, ASP.NET, VB.NET. We have worked on variety of Mere

$750 USD in 40 dage
(3 bedømmelser)
4.8
isiri

We will build a working prototype first to get a feel of it. Will proceed once you are satisfied.

$500 USD in 30 dage
(1 bedømmelse)
3.9
websol4u

i can do it

$500 USD in 30 dage
(13 bedømmelser)
3.8
digitallab

Dear Sir, Pls Check The PMB

$587 USD in 34 dage
(5 bedømmelser)
3.1
sgetl6j

Having perused the description of the project, My Team and I are confident that We can complete the required tasks to your utmost satisfaction using my expertise. Extremely capable, talented, and experienced at enterin Mere

$675 USD in 15 dage
(1 bedømmelse)
1.9
skvely

we have excellent product for this eplanning just have a lookk on our company website and trhe eplanning. [url removed, login to view]

$250 USD på 1 dag
(0 bedømmelser)
0.0
jfharian

Good Morning, Thanks for posting your project on GetaFreelancer, please refer to your private message for our details. Many thanks Hari & Ian

$400 USD in 28 dage
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0.0
santosh555

sir i am qulifers of indian institute of cost & works accountants our co. management consultancy service like apply for this projects we sure that we must prove ourselves as best accountant with resonable costing

$500 USD in 30 dage
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0.0
hitechsol

please discuss for further details mail me for further details tahir

$500 USD in 0 dage
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0.0
offshoreProjects

Hi, we have experienced team with knowledge of Accountancy and data entry and can handle such projects easily...If you looking for stable business partner then we would like to provide our services,as our team has pe Mere

$750 USD in 30 dage
(0 bedømmelser)
0.0
PKBhat

This project can be completed as per the accounting standards, with inventory system on windows based accounting software, if you are providing daily inventory reports along with purchase and sales with branch wise, co Mere

$700 USD in 2 dage
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0.0
abibi

We are an accounting and bookeeping company we provide accounting services to your business needs at very low price. we use quickbooks which is hosted in a terminal server to access your financial updates anywhere an Mere

$250 USD in 0 dage
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0.0
SANKARANARAYANA

WE WIL DO BEST AND CLEAR

$333 USD på 1 dag
(0 bedømmelser)
0.0
bandana2

We have a existing web site as your requirement, we can give it after modifying if you have any requirement other than existing, or start from scratch, please see our portfolio at your PM Box

$500 USD in 10 dage
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0.0
raawmedia

Hello. We look forward to working with you in the future. Thank you.

$710 USD in 10 dage
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geetha12

We can do this project using ms-access

$500 USD in 7 dage
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