We are looking for an Accounts Payable Clerk for an accounting and administrative support office downtown. We mostly cater to the hospitality industry. Casual, friendly work environment.
The accounts payable clerk is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.
Processes invoices into computer system.
Opens mail daily.
Processes check requests, ensuring all appropriate approvals have been received.
Communicates with co-workers, management, clients, and others regarding purchases.
Answers all vendor inquiries.
Maintains all accounts payable reports, spreadsheets, and accounts payable files.
Assists in monthly closings.
Assists in maintenance of inventory items in online database.
Scanning and paperless filing of all invoices and related work papers.
Attention to Detail.
This position has no supervisory responsibilities.
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. We are a paperless office and records are scanned into cloud system.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some occasional moving of office files or objects is required. This would require the ability to lift boxes, open filing cabinets and bend or stand on a stool as necessary. We also do on-site visits to the client which would require driving or walking to nearby locations.
Position Type and Expected Hours of Work:
This is a full-time position. Typical days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 9:00 a.m. to 4:00 p.m. and must work 30 hours each week to maintain full-time status.
No travel is expected for this position
Required Education and Experience:
High school diploma or equivalent.
Two to three years' previous experience in accounts payable or a related field.
Experience with Quickbooks Desktop, Microsoft Office Suite, and online cloud systems.
Additional Eligibility Qualifications:
None required for this position.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Full benefits package available after successful completion of 90 day introductory period.