Community & Events Coordinator Needed

Position Summary As the Community & Events Coordinator, you will be responsible for planning, coordinating, and supporting all community events. You will serve as the primary point of contact for members before, during, and after each event to ensure an exceptional member experience. This role requires someone who is highly organized, proactive, detail-oriented, and comfortable communicating with people throughout the day. You won't simply be checking tasks off a list—you'll own the coordination of our events and help build an engaging, professional community. Responsibilities Event Planning Research and contact potential event venues Request pricing, availability, and venue information Coordinate venue bookings Confirm reservations and event logistics Maintain the event calendar Coordinate vendors when necessary Member Communication Respond to member questions through email, text, and messaging platforms Welcome new members Send event confirmations Send event reminders Follow up with attendees after events Handle cancellations and RSVP changes Ensure members have all necessary event information Event Operations Track registrations and attendance Organize attendee lists Coordinate seating when necessary Prepare event materials Communicate with hosts, speakers, volunteers, and vendors Monitor event execution and resolve issues as they arise Ensure events start on time and run smoothly Community Support Build positive relationships with members Answer questions promptly and professionally Help members feel welcomed and engaged Collect member feedback after events Report suggestions and recurring issues to leadership Administrative Duties Update spreadsheets and event databases Maintain event checklists Track venue contacts Organize documents and files Prepare weekly event summaries Keep communication records organized Future Responsibilities As the community grows, this role may expand to include: Email marketing campaigns Event announcements Social media event postings Community newsletters Member onboarding Membership renewals Community engagement initiatives Volunteer coordination CRM management Assisting with sponsorship and partnership outreach Schedule Days Tuesday Thursday Friday Saturday Sunday Hours 1:00 PM – 9:00 PM Eastern Time This schedule aligns with our event operations, allowing the coordinator to support members before, during, and after events. Qualifications Required Excellent written and verbal English communication Strong organizational skills Detail-oriented Comfortable multitasking Professional and friendly attitude Reliable internet connection Ability to work independently Comfortable using Google Workspace (Docs, Sheets, Calendar) Preferred Experience with: Event coordination Customer service Community management CRM systems [login to view URL] Google Workspace Canva Mailchimp or similar email platforms Social media scheduling tools Ideal Candidate We're looking for someone who: Enjoys talking to people Loves organizing events Solves problems independently Takes ownership instead of waiting for instructions Is proactive and dependable Can remain calm under pressure during live events Pays close attention to details Is excited to help build a growing community Performance Expectations Success in this role means: Events are fully coordinated and prepared before they begin. Members receive timely responses and excellent support. Venues and vendors are confirmed without last-minute issues. RSVPs and attendance are accurately managed. Event operations run smoothly with minimal supervision. Members consistently report a positive experience. Compensation Full position Opportunity for increased hours as the community grows Performance-based bonuses may be available Long-term growth opportunities within the organization Why Join Us? You'll have the opportunity to help build a fast-growing community from the ground up. Your work will directly shape the experience of hundreds—and eventually thousands—of members by creating memorable events and meaningful connections. If you're passionate about bringing people together and enjoy creating exceptional experiences, we'd love to hear from you.

Project ID: 40569366