WONGDOODY LA has an exciting opportunity for an Executive Assistant to support our CEO and our President. To be successful in this role, you are a self-motivated, detail-oriented, flexible, confident individual who is committed to supporting these executives. You have the ability to complete a high volume of tasks with an understanding of deadline sensitivity and consistently show a strong attention-to-detail. You’ll be friendly, approachable and will be able to prioritize and self-direct in a fast-paced, complex, creative environment.
In this role you will:
Provide day-to-day administrative support for your executives, anticipating where bottlenecks may arise and prioritizing your tasks accordingly. Adapt proactively to shifting priorities, timelines and requests.
Proactively review, assess, and prioritize execs’ schedules based on shifting needs.
Attend key meetings with your execs, take minutes, assign action items and follow up accordingly.
Research, compile and prepare materials needed for meetings, calls, projects, etc.
Interact with high-level executives both inside and outside the organization, across multiple locations and time zones globally.
Act as an extension of the CEO and President, functioning as a liaison with staff, senior management, clients, leadership, etc.
Coordinate domestic and international travel arrangements and itinerary for execs (i.e. airfare, hotel accommodations and ground transportation).
Submit expense reports, verify expense documentation and submit to accounting for payment.
Reconcile corporate credit card activity and submit to accounting on a weekly basis.
Manage and assist with special projects as requested by the CEO, President and other executive leadership.
7+ years of experience supporting individuals at the executive level in a fast-paced global business
Bachelor's degree preferred
Strong judgment and proven history of excellent customer service, including advanced organizational skills and attention to detail
Excellent written, verbal, and interpersonal communication skills
Ability to discreetly handle confidential information
Ability to work with little or no supervision; self-motivated with good judgment and problem-solving skills
Must be resourceful and able to deal with ambiguity
Expert in Outlook and proficient in Word and Excel
Sense of humor, flexibility and ability to thrive in fast-paced environments with shifting priorities
Experience working in a client service agency or related field (ex: finance firm, or law firm)
Responsive and reliable team player
TO APPLY: For full consideration please upload both a resume and cover letter.
At WONGDOODY we are focused on equity, diversity and inclusion. We believe our employees should reflect the diversity of the populations where we live, including racial and ethnic diversity. People of color are strongly encouraged to apply.
All your information will be kept confidential according to EEO guidelines
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