
Closed
Posted
We are a Bendigo based occupational therapy provider. At present I am doing the admin in my spare time, but I no longer have any spare time! I'd like to source a VA for my director which would replace me. Within the business there is only one practitioner, the director. I would say there's about 2-4 hours per week admin to be done I currently do it in 2 but I'm not doing enough to keep things under control. The tasks would include- Issue invoicing in halaxy Approve invoices in Xero that are synced from halaxy Maintain client profiles and funding details in Halaxy Review accounts payable and receivable to check for unpaid invoices, overlooked invoices that weren't issued etc Reconcile payments in Xero against remittances received to the email inbox Coordinating inbound referral and service agreement documents.
Project ID: 40552164
25 proposals
Remote project
Active 6 days ago
Set your budget and timeframe
Get paid for your work
Outline your proposal
It's free to sign up and bid on jobs
25 freelancers are bidding on average ₹1,158 INR/hour for this job

Hi sir, Thank you for giving opportunity for biding... we have gone through your requirements and we can build your Recurring Billing Invoice System according to your exact requirements. Why You Need To Go With Us? And What Special you get with us. • Your vision = Our mission • Your idea + Our expertise = Winner on Web • Cutting edge web technology & design • Innovative, Cost effective & Customized service • Pragmatic Approach • Constant communication with clients • Consistent performance • On-time delivery • Maintenance of global quality standards • Your online business + Our experience = Your success Python, Data Analytics, Data Science, AI/ML, AI Automation, AI AGENT Portfolio IoT Data Analysis for Dairy Refrigerator Temperature Monitoring Real-time Object Detection using OpenCV and YOLO Supply Chain Management System Enterprise Data Warehouse Implementation Cloud Data Lake Migration Web Application Development for Wind Turbine Performance Prediction Data Analytics Platform for Supply Chain Optimization AI Bill System AI Try Dress
₹1,250 INR in 40 days
6.8
6.8

As a seasoned Full Stack Developer and Digital Solutions Expert, I can offer well-rounded solutions to your occupational therapy business, including the implementation of a recurring billing invoice system. With over 10 years of experience, I have fostered success in numerous projects across various industries. This has made me adept at quickly understanding complex problems and finding efficient, lasting solutions. Additionally, you can count on me for reliable long-term support - if any issues arise or any adjustments are needed post-implementation, I'll be just a message away. With my focus on delivering fast results without compromising on quality or security, you can trust that your administrative tasks will be effectively handled with minimal input from your end. Partnering with me will allow you to free up valuable time while knowing that your recurring billing system is working flawlessly behind the scenes. Let's discuss how we can turn this vision into reality together!
₹750 INR in 40 days
6.5
6.5

₹900 INR in 30 days
7.0
7.0

Hi there, Greetings❤️ I have read your project details that you need to design Recurring Billing Invoice System. Can we talk regarding this project and thanks for the details and clear instructions. Much appreciated. I am a India based web developer designer / graphic designer and have 13+ year's of hands-on experience in efficiently coding websites and applications using html, Laravel, Codeigniter, PHP MySQL, WordPress, Magento / Laravel , WooCommerce, Custom WordPress Plugins and Themes Development, Modifying WordPress Core, WordPress Hooks, Shortcodes, Metadata, Custom Post Types, and Taxonomies, etc I am available 24 hours support. I am available for the weekend also. If you are looking for website design and custom software development services then I am the right person for you. I’m open to discussing the budget and timeline that works best for you. Looking forward to hearing from you soon. Best regards, Arpan Bhardwaj
₹1,000 INR in 40 days
5.0
5.0

Drawing from my extensive experience as an Embedded Systems Developer, IoT Engineer, Python Developer, Web Developer, and Linux Server Administrator, I am uniquely positioned to transform your occupational therapy billing and administrative process. My knowledge in Python development could be harnessed to streamline and automate your invoicing system in Halaxy and Xero, from issuing invoices to reconciling payments. In addition, my mastery of backend system development and API integration would ensure hassle-free syncing of data between the two platforms. My ability to work on both hardware and software provides an added advantage for this project. Apart from implementing improved admin processes digitally, I can also help optimize your physical systems by coordinating the influx of incoming referral and service agreement documents, leaving no room for any missed or overlooked information that can hamper billing efficiency.
₹800 INR in 40 days
4.4
4.4

I CAN START WORK IMMEDIATELY. Hi, I've carefully reviewed your requirements, and I'd be happy to support your occupational therapy practice as a reliable Virtual Assistant, helping you streamline the day-to-day administration so you can focus on growing the business. I have experience handling administrative tasks with accuracy and confidentiality, including invoice processing, maintaining client records, payment reconciliation, document management, and data entry. I'm comfortable learning and working with platforms such as **Halaxy** and **Xero**, ensuring invoices are issued correctly, client funding details remain up to date, accounts are regularly reviewed, and payments are accurately reconciled against remittances. Although the role currently requires only a few hours each week, I'm committed to providing consistent support and adapting as your practice grows. A couple of quick questions: * Do you already have documented workflows for Halaxy and Xero, or would you like me to help create standard operating procedures? * Would you prefer a fixed weekly schedule or flexible hours based on workload? I look forward to helping reduce your administrative workload and becoming a dependable long-term part of your team. Visit Our Profile: https://www.freelancer.in/u/ramiz98
₹1,000 INR in 40 days
3.4
3.4

With my extensive background in AI and Cloud Data Engineering, topped with a profound acquaintance with finance, healthcare, insurance, and enterprise environments—I believe I'm the ideal fit for your occupational therapy recurrent billing invoice system. I understand the demands of running a small business and the incessant need to manage time effectively. By implementing intelligent system and real-time insights into your administrative processes, we can help ensure operational efficiency, reduce costs, streamline reviewed accounts payable and enhance your accounts receivable's visibility. My skillset using Xero and Halaxy will be exactly what you need to meticulously issue invoices and maintain client profiles. Additionally, my focus on outcome over implementation aligns perfectly with your desire for efficient operations. Coupled with professional approach toward transforming data into business intelligence à la actionable insights—this means I can not only improve process speed, but provide you with executive level reporting that give you a holistic overview of your practice—thus freeing up more of your time which should have been used elsewhere. I look forward to working together on this exciting project!
₹1,100 INR in 40 days
2.7
2.7

As an experienced full-stack developer and automation specialist, I believe I possess the perfect blend of skills necessary to satisfy your needs for a virtual assistant. My proficiency in handling complex business tasks through innovative automation using tools like n8n, Zapier, and Make is well-documented. With over six years of experience working on SaaS platforms and streamlining business processes using technology, I have developed a keen eye for detail and a deep understanding of the value of accuracy in financial management. Whether it's issuing invoices in Halaxy or reconciling payments in Xero, I am familiar with both these systems and well-equipped to ensure every penny is accounted for. Lastly, my technical expertise extends beyond backend processing. With knowledge of frontend development (React.js), mobile app development (Flutter), and UI/UX design skills, I offer an integrated approach to problem-solving. This enables me to adapt quickly to new software environments, forecast potential challenges proactively, and employ best practices in every aspect of my work.
₹800 INR in 40 days
1.8
1.8

Hi, While my team specializes in software development, we also provide reliable virtual assistance for administrative workflows. We have experience with invoicing, CRM/data management, document handling, email coordination, and business operations, and can quickly adapt to tools like Halaxy and Xero. We can assist with: * Invoicing & payment reconciliation * Client profile management * Accounts payable/receivable reviews * Referral & document coordination * Ongoing administrative support I'd love to discuss your workflow and see how we can help reduce your administrative workload. Best Regards, Dhruvil
₹1,000 INR in 40 days
1.4
1.4

Hi, I'd be happy to support your practice as a reliable Virtual Assistant. I understand that as your clinic grows, even a few hours of admin each week can become difficult to manage, and I'd love to help keep everything organized so your director can focus on client care. I can confidently assist with: - Issuing invoices in Halaxy - Approving synced invoices in Xero - Maintaining client profiles and funding details - Reviewing accounts payable/receivable - Reconciling payments against remittances - Managing referrals, service agreements, and email correspondence - Ensuring records remain accurate and up to date I'm detail-oriented, organized, and proactive. Rather than simply completing tasks, I make sure nothing slips through the cracks by regularly reviewing outstanding invoices, payments, and client records. Although Halaxy is new to me, I'm a quick learner and already have experience with bookkeeping, invoicing, CRM systems, and administrative support, so I can get up to speed quickly. I'm available for this ongoing 2–4 hours/week engagement and would be glad to become a dependable part of your team. Let's discuss your current workflow and how I can make this transition smooth. Thank you!
₹1,000 INR in 40 days
0.9
0.9

?Hi, There. After carefully reviewing your project requirements, I understand the need to relieve your director of administrative tasks to focus on core operations. As an experienced virtual assistant with a background in supporting healthcare professionals, I am well-equipped to handle the admin responsibilities you outlined for your occupational therapy practice. I see the critical importance of maintaining accurate client profiles and funding details in Halaxy to ensure smooth operations and client care. My expertise in managing invoicing, reconciling payments in Xero, and coordinating documents seamlessly aligns with your needs. I am confident that I can streamline these processes to enhance efficiency and organization within your business. How do you currently manage inbound referral and service agreement documents, and are there any specific pain points you encounter in this process? Let's discuss this further. Thank you. Filip
₹1,000 INR in 40 days
0.0
0.0

Hello, I see you need a reliable system to handle your practice’s recurring billing and admin tasks. I can build the automation layer that keeps your invoicing and reconciliation accurate without manual effort. My background is in Linux systems, cloud reliability, and Bash automation. I have spent 15 years managing complex data flows and ensuring system integrity across diverse environments. While I do not use Halaxy or Xero daily, the logic for syncing data between platforms, validating records against source files, and handling document workflows transfers directly to your stack. I will start by reviewing your current manual steps. I can identify where automation reduces error risk, such as checking for overlooked invoices or validating payment matches against inbox records. For the remaining tasks like approving invoices and coordinating referral documents, I will set up a clear, repeatable process to keep everything organized. I am comfortable handling sensitive data with strict attention to privacy and accuracy. I usually work in focused sprints, ensuring every step is documented so you can see exactly how the files are processed. I can review your current setup and map the next steps for a smoother workflow. Carlos Porter Site Reliability Engineer
₹2,000 INR in 40 days
0.0
0.0

Hello, Resonite Technologies provides reliable virtual administrative support for healthcare and professional service providers. Our experienced team is familiar with medical practice workflows, invoicing, bookkeeping support, and client administration, ensuring your day-to-day operations run smoothly while you focus on patient care. We can assist with: • Issuing invoices in Halaxy. • Approving and managing invoices synced to Xero. • Maintaining client profiles and funding information. • Monitoring accounts receivable and payable to identify outstanding or missed invoices. • Reconciling payments in Xero using remittances received via email. • Coordinating referrals, service agreements, and maintaining accurate records. • Providing organized, timely communication and regular status updates. Our team is detail-oriented, experienced with administrative processes, and committed to maintaining confidentiality and accuracy. We can dedicate consistent weekly support, quickly adapt to your workflows, and help keep your practice organized as it continues to grow. We are available to start immediately and would be happy to discuss your processes and ongoing support requirements. Best regards, Resonite Technologies
₹2,000 INR in 40 days
0.0
0.0

Sangamner, India
Member since Jun 14, 2026
min ₹2500 INR / hour
$15 USD / hour
$750-1500 USD
₹12500-37500 INR
$750-1500 USD
₹12500-37500 INR
$15-25 USD / hour
$10-300 USD
£20-250 GBP
€30-250 EUR
₹100-400 INR / hour
$15-25 USD / hour
$250-750 USD
₹12500-37500 INR
$2-8 USD / hour
₹100-400 INR / hour
£2-5 GBP / hour
$30-250 AUD
₹600-1500 INR
₹750-1250 INR / hour